SCHOOL ROUTINE

 

1. SCHOOL TELEPHONE/FAX NUMBER

 

School Office              315-253-8327

Fax                              315-253-2401

Web Site                     sjsauburn.org

Email                           ElementarySchoolAuburnSt.Joseph/Schools/Dioceseof

[email protected]

 

2. SCHOOL HOURS

 

8:30 a.m. First Bell Rings for K-8, Students Proceed to Classrooms

8:30 a.m. – Pre-K Begins11:30 a.m. – Pre-K Dismissal 2:30 p.m. – Pre-K F Dismissal

8:40 a.m. – School Begins with Prayer K-8

10:49 a.m. – 11:29a.m. – K, 1, 2 Lunch/Recess

11:30 a.m. – 12:10p.m. – 6, 7, 8 Lunch/Recess                                                          12:11 p.m. – 12:51p.m. – 3, 4, 5 Lunch /Recess                              2:54 p.m. – K-8 Dismissal

 

 

                                                                                                                                                             

Note: Children who walk to school, or are driven by parents are asked not to arrive before   8:30 a.m., unless specific permission has been sought and granted by the principal.

BEFORE and AFTER care are available if needed.

 

Special Drop Off/Pick Up Notes:

 

• Parents who drive children to school are asked to come into the front parking lot on the right side of the school sign, proceed to the statue garden, make a left and then drop off by the back gym door.  Then proceed to the left and out of the parking lot.
• Parents are asked to refrain from parking on Lawton Avenue before or after school.  This is at the direction of the Police and Fire Departments.
• At arrival, bus students will enter through the gym doorways and proceed to their classrooms.

• Parents who park in the lot on Genesee are asked NOT to park in the three rows nearest the shrine to facilitate those who are just dropping children off for school.
• At dismissal, Bus Pupils will be dismissed through the door facing Lawton Avenue.
• Walkers will be dismissed through the doors facing Genesee St.
• Students whose parents will pick them up by car will be dismissed through the door facing Genesee Street.

 

 

 

            At dismissal, PLEASE DO NOT turn left (east) from the Genesee Street parking lot.

 

 

 

 

 

3. ATTENDANCE/ABSENCE

Regular attendance is essential to success in school. A student not only misses work on the day of his or her absence but also is usually unprepared the following day because they miss instructions for the new work.  This applies to the children in all the grades.  Regular attendance for the children in Kindergarten and Pre-K is just as important as it is for those students in the Eighth Grade.  According to New York State Law, your child is required to attend school every day.  On each day a student is absent from school for illness or any other reason, a parent should call the school between 8:00 am and 9:00 am.  A message may be left 253-8327.  All absences must have a written note, with date and signature, upon return to school.  The only legal excuses for absence or tardiness under education laws are:

 

1. Sickness
2. Sickness or death in the family
3. Impassable roads or weather making travel unsafe
4. Religious observance
5. Approved school supervised trips
6. Required presence in court

 

Any other absence will be marked as an illegal absence.  Doctor and Dental appointments should be made either before school begins or after dismissal, if possible.  If the student is to be dismissed at a time other than our regular dismissal time, a written request must be sent into school stating the child’s name, reason for dismissal, date and time of dismissal, as well as the name of the person picking up the student.

 

Phone calls should be made to notify the school of a late arrival for a doctor or dentist appointment.  A note may also be sent the day before an appointment.  A student who arrives late must report to the school office before going to their room.

 

If your child is sent home from school due to illness, then it may be appropriate to keep them home for at least the next day, maybe longer depending upon the illness.  The following guidelines should be followed:

 

You should not have your child return to school if he/she has:

1. Fever in the past 24 hours
2. Vomiting and Diarrhea in the past 24 hours
3. Chills
4. Sort throat
5. Bad cold-with runny nose or bad cough
6. Any illness that has kept your child awake during the night
7. Any rash, unless your child has been seen by your doctor and your doctor has written a note stating that your child may attend school.
8. An untreated case of head lice. (You must accompany your child to the health office to be checked if he/she has gone home with a case of head lice.)

 

Students who will be absent for an extended period (e.g. one week) may request assignments in advance.  At least 24 hours notice must be given. Teachers may use their discretion at providing assignments for vacation periods.

 

If you would like to request work for your child to be picked up the day they are absent, please call the office BEFORE 9:00 a.m. to request work missed for that day.

 

Tardiness:

The school day starts at 8:40 a.m.  Children should be in their classrooms at this time so that they will be ready to start the school day with the rest of the class.  Children who are tardy (those arriving after 8:40 a.m.) must have a written excuse unless they are late due to a bus problem.  They must also be signed in at the front office by a parent.  Continual tardiness will jeopardize Perfect Attendance Awards.

 

4. EMERGENCY SCHOOL CLOSINGS

 

St. Joseph School will be closed when the Auburn Schools are closed for inclement

Weather.

It would be very unlikely that St. Joseph School would close unless the public school districts closed or we had an emergency. You are encouraged to listen to WAUB or WSYR radio or watch television stations WSTM-Ch.3, WIXT-Ch. 9 and WTVH-Ch.5.

Please do not call the school.

 

5. TRANSPORTATION

 

We ask that you notify the school of any special circumstances regarding transportation of your child.  This would include any changes in pick-up or drop-off points, whether temporary or permanent:

 

1. For a one-day occurrence, a note from you, which needs principal’s approval, will enable us to assist your child in finding the correct bus.
2. For a temporary change of a week or longer, please send written notice of the change to your local transportation office and a copy to the school office.
3. If the change is permanent–you are moving or making other child care plans for example, please notify the local transportation office and the school at least one week in advance of the change.
4. Please notify the school of the special arrangements that should be made for your children in the event of an emergency early dismissal.
5. Questions regarding student busing can only be answered by the transportation office in your local school system.  Any questions or concerns should be directed to them.

District Transportation Phone Numbers

Auburn                        252-3401

Auburn Garage           255-5847

Jordan-Elbridge          689-8500

Moravia                       497-2670

Port Byron                  776-5508

Skaneateles                 291-2270

Southern Cayuga        364-8652

Union Springs             889-5036

Weedsport                   834-9760

 

Regardless of the district in which you reside, your transportation department has rules of conduct designed to insure the safe transport of all students.  These rules are enforced by the transportation departments and supported by the school.

 

Below is a list of rules representative of all the districts:

1. Respect the property and personal rights of others.
2. Ride only the vehicle that has been assigned to you.
3. Board your vehicle in an orderly manner; do not push other students. Wait at the stop for a signal from the driver before you cross the street.
4. For reasons of safety, you must remain in your seat while the vehicle is in motion.
5. The driver must be able to hear as well as to see danger. Any serious disruption of the normal orderly operation of school transportation vehicles; or any act which seriously endangers, or threatens to endanger the health, safety, welfare or morals of others will not be permitted.
6. Fighting will not be allowed on the vehicle.
7. If the vehicle driver permits open windows, keep your arms and head inside and don’t throw objects out of windows.
8. Smoking, eating, drinking of any beverage is not permitted on the vehicle.
9. Any student found to have in his or her possession sharp instruments, tools, or weapons of any kind will be immediately suspended from transportation and referred for long- term suspension.

 

Emergency Contacts:

 

Only those persons whose names and telephone numbers have been provided to the school will be permitted to take the children from the school.

 

Persons on this list who are not personally known to the school staff will be permitted to take the students from school only after providing appropriate identification.

 

Custody:

 

St. Joseph School assumes that both parents are the custodial and residential parents.  When this is not the case, the school must receive documentation of parental custody.  This may be obtained by receiving a certified copy of that section of the separation agreement, a Family Court Document, which states custodial and residential parents.  A statement of custody and residence extracted from the separation of divorce decree may be accepted if it is on attorney’s stationery and signed by the attorney.  The residential parent should sign documents such as field trip permission slips, etc.

 

 

NOTE: WITHOUT A NOTE,

YOUR CHILD WILL GO HOME ON THE REGULAR BUS.

 

 

 

6. TUITION

 

As a private school it is necessary that tuition be charged.  Families that are not a registered member of a   Catholic Parish will pay a higher tuition rate.  With the registration forms a Parish Commitment form signed by your pastor must be submitted to verify your membership in a catholic parish.

 

The school requires that all families register for an account with FACTS and that tuition be current before a student is accepted for re-registration for the fall or before transferring to another school.

 

7. VOLUNTEER

 

To help make up the difference in the actual cost of educating a child and the amount of tuition collected, the school established a volunteer system.

 

To help insure the success of our necessary fundraising program we ask all families to participate in some way at all times.

 

Creating a Safe Environment Class  – The Charter for the Protection of Children and Young People, developed by the United States Bishops in November 2002, called upon each diocese to develop comprehensive policies to ensure a safe environment for all young people within our care.  The Diocese of Rochester has responded by mandating screening and training of all individuals, current or future, paid or volunteer, whose duties put them in direct contact with persons under the age of 18 or vulnerable adults.  To volunteer in our classrooms, cafeteria, library or help chaperone field trips, Spring Bazaar, etc., adults must have completed Creating a Safe Environment Course, signed a Code of Conduct form and have had a background check completed.  To drive on school field trips, license checks are also required. You may go to http://ec.dor.org/ to use the username and password provided by the office, complete training and print your certificate of completion.  Please bring this to the main office with a copy of your driver’s license.

 

8. SCHOOL VISITS – ALL VISITORS, INCLUDING PARENTS

 

• All must report to the School Office upon arrival at school. No one should go directly to any classroom or the nurse’s office.  For security reasons we need to know who is in the building, for smooth operating reasons we need to minimize interruptions in classrooms.  Thank you in advance for your cooperation.
• Lunches, messages, and forgotten items may be left at the School Office. They should be clearly marked with your child’s name and homeroom. We will be happy to deliver them.
• Parents are very welcome to attend any events which occur at our school. Your participation and interest are important and appreciated.
• Parents wishing to see the principal are asked to please call ahead to be certain that she is available. She will be glad to set up an appointment at a convenient time.
• Parents wishing to see a teacher are asked to call the school to request an appointment. The request will be forwarded to the teacher.

 

9. DRESS CODE

 

In rare cases a student may need to attend school while out of the dress code.  A written excuse must be presented to the teacher if the student is out of uniform.  Please see that the uniform is kept neat and clean.  Uniforms are worn daily between September and June.

 

No hooded sweatshirts or any type of t-shirts are to be worn during regular school days

 

BOYS UNIFORM:  Kindergarten – 8^th Grade

Pants:  Navy Blue or Khaki Twill pants, purchased from Lands’ End.

Pants must be worn with a belt, if there are belt loops.

Shirts: White or hunter green logo long or short-sleeved polo shirts, purchased from Lands’ End.

Shoes: Brown or black leather shoes – no work boots, no sandals, no sneakers

Shoes must be tied properly at all times.

Socks: must cover the ankle.

Sweater:  Any sweater or fleece identified on our school area of Lands’ End.

 

 

GIRLS UNIFORM:  Kindergarten – 8^th Grade

• K – 4 girls — Jumper – school plaid purchased from Lands’ End.
• 5 – 8 students — Skirt – school plaid purchased from Lands’ End.
• Blouses: Lands’ End white oxford cloth, button down with collars long or short sleeves, rounded collars with jumpers only. True Navy shirt from Lands’ End (ONLY – http://www.landsend.com/products/womens-short-sleeve-performance-twill-shirt/id_211870).  Must call Lands’ End for the Navy option.
• Shoes: navy, brown or black shoes with low heels – no sandals, backless shoes or clogs, no sneakers.

(Heels should not be higher than 1 1/2 inches for safety on stairs and recess.)

• Socks – Navy blue knee socks or tights.
• Sweater: any sweater or fleece identified on our school area of Lands’ End.
• Pants – Khaki or Navy Lands’ End pants may be worn, with Blouses (as above) or green or white long or short sleeve polo shirts.

 

WARM WEATHER UNIFORM:  Boys and Girls

• Uniform shorts – Kaki or navy twill purchased from Lands’ End may be worn from September 1- October 15 and from May 15 – end of the year.
• The knit polo shirt is to be worn with the shorts, either white or green.
• Shoes and ankle socks and belt rules remain the same.

 

MISCELLANEOUS:

• All shirts and blouses are to be tucked in (not folded under) at all times
• Girl’s skirts and jumpers are to be hemmed at the knee.  Skirts are not to be

rolled up at the waist

• Shoes that are tie-shoes must be tied at all times.
• Jewelry is to be minimal – a watch, religious medal, and for girls, simple stud earrings

are acceptable. (Boys – no earrings)

• Shaved heads, colored or bleached hair, tattoos and body piercing are not permitted.
• Minimal and appropriate makeup for girls may be worn.

GYM UNIFORM:

• Grades 4-8, Lands’ End gym uniform shorts and shirts are required for boys and girls.
• Tied sneakers (Sneakers are worn only during Physical Education class)

Non-Uniform Days

From time to time, students will have the privilege of “dressing out” for school.  There are several rules around these special days.  These are as follows:

1. Students will come to school in appropriate Items, which are ripped or torn or not clean, are unacceptable.  Note:  When shorts are allowed they must be at the knee! (walking/bermuda style)
2. Jeans and sneakers may be worn on a dress down day. Note: No backless shoes, sandals or flip flops may be worn for safety reasons.
3. Unless specifically mentioned – hats may not be worn in school.
4. Shirts may not have messages which are offensive or violent. Please remember that when you wear any shirt with an advertising message, you are endorsing the product.  Advertising for tobacco or alcohol products is unacceptable in our school.
5. If anyone has a doubt about the acceptance of any article of clothing, it is recommended that you bring an alternative; e.g. another shirt.
6. If there is a special dress day, students must comply with the directions, or wear their regular uniform, e.g. wearing of green on St. Patrick’s Day.
7. The Principal’s decision on appropriate dress will be final.
8. No dress out passes will be allowed on the following occasions:

• Days when we are going to Church
• Days when we have a special assembly or speaker
• Days when we are going on field trips – unless specifically announced.

 

Note:  These rules apply for Birthday Casual Day Certificates

(given on the student’s birthday and to be used on the day of

their choosing) as well as for any other dress out occasions.

 

Miscellaneous

 

• Visible piercing of body parts other than the ear lobe is not permitted.
• Visible (while wearing gym attire or uniforms) tattoos are not permitted.
• Extreme hairstyles, e.g. shaved heads, or hair color, e.g. blue, orange or excessively bleached, will not be permitted. Dyed hair must be a NATURAL color.
• No cologne, perfume, body spray, etc.

 

 

 

NOTE: Uniform infractions will receive one warning.  After that,

recess detention will be the usual consequence.

The Principal has final approval regarding appropriate uniform attire.

 

1. LUNCH PROGRAM:

 

There is a Hot Lunch Program available at the St. Joseph School through the Auburn City School District.

• Lunch may be ordered daily.
• Lunch MUST be paid for on the day when it is ordered.
• Students may bring their own lunch HOWEVER no soda.
• Also, McDonalds, etc. is not encouraged except for VERY SPECIAL OCCASIONS.
• Milk may be purchased daily.
• Parents may apply for free and reduced price lunch and milk. The forms are available in the school office.

NOTE: If there are days when we are in session, but Auburn Schools are closed,

there may not be lunch provided.  If this occurs, students will be notified that

they must bring their own lunch.

 

Lunch/Recess Hours

 

10:49 a.m. – 11:29a.m. – K, 1, 2 Lunch/Recess

11:30 a.m. – 12:10p.m. – 6, 7, 8 Lunch/Recess

12:11 p.m. – 12:51p.m. – 3, 4, 5 Lunch /Recess

 

Lunch/Recess Behavior

 

Lunchroom:

• Students are expected to sit appropriately at tables in the lunchroom until dismissal for recess.
• Students will raise their hand for permission to leave their seat.
• There will be no throwing of food or any objects in the lunchroom or throughout the school.
• Students are responsible for clearing their place when finished eating.
• Students will enter and leave the lunchroom in an orderly manner.

Recess:

• Students will go outside every day, weather permitting. They are to be dressed for that possibility. Winter recess attire for K-5 includes boots, hats, mittens.  Snow pants K-3 to play in the yard when there is snow on the ground.
• Students will comply with all directions regarding play areas and restrictions.
• If it is raining, very cold, or some other adverse condition exists, students will need to stay inside and will be supervised either in the gym or in a classroom. At times, the principal may allow students to choose whether or not they wish to go outside.

 

General Lunchroom Understandings

• The Lunch Supervisors have been chosen and prepared for this job by the principal.
• They have the same responsibility and authority as a teacher.
• They are deserving of the same respect as a teacher.
• Disrespect will not be tolerated and will receive a consequence.
• Fighting is forbidden at lunch and will be punished as it would at any other time of day.
• Teasing, bullying or harassing behavior of any kind is also intolerable and will have a consequence. See the section in Harassment and Sexual Harassment under the Discipline Policy.

 

School Parties:

All parties should be cleared through the homeroom teacher and principal.  Teachers will communicate with parents about their needs for holiday parties.  Students are allowed to bring in a birthday treat for their classmates, but arrangements must be made with the classroom teacher before the treat is brought into school.  It is important to remember that only a small treat should be sent to school along with all the necessary paper supplies to consume the treat (napkins, etc.)

 

Party Invitations:

Birthday party invitations may be given out in school  ONLY under the following conditions:

• Girls: an invitation is being given to ALL the girls in the class or to ALL girls and boys.
• Boys: an invitation is being given to ALL the boys in the class or to ALL boys and girls.

If a child comes to school with an invitation for SOME of the girls and/or SOME of the boys, we will NOT allow the invitations to be handed out.

 

 

1. MEDICAL

 

State Law prohibits school Nurses from administering medication to school children

without specific written authorization from parents and the family doctor.

 

This applies to prescription drugs and over-the-counter items such as cough drops, aspirin,

eye drops, etc.  If parents expect a medication to be given to a child during the hours he/she

is in school, the following requirements must be met in each specific case of treatment.

 

1. From the physician, a written request indicating frequency and dosage

of the prescribed medication.

2. From the parent, a written request to administer the medication as specified

by the doctor.

3. By the parent, responsibility for delivery of the medication to the School Nurse or School Office in the original pharmacy container, not in a student’s backpack.
4. Parent must sign self directed form.

 

Authorization as described above does not carry over from one year to the next.  It must be updated at the start of each school year.          

 

Medications which are sent to school without the proper authorization will not be given to the

student and will be returned to the parent.

 

NOTE:  It is often easier to adjust the timing of the medication in instances where a

prescription is to be given for a short time.  Example, antibiotic 3x/day can be given

before, after school and at bedtime.

 

Student Physicals:

 

Annual physicals are required by the New York State Education Department for all children in Grades Pre-K, K, 2, 4, 7.  Students in grades 7 and 8 that will be participating in sports must have a current physical form on file in the school health office.

 

2. PHYSICAL EDUCATION

 

Physical Education is mandated by the state.  All students are to participate in gym classes and

no one will be excused without a written notice.  Children who forget their sneakers or appropriate

attire will not be permitted to participate.  This will affect your child’s grade.

 

3. LIBRARY

 

All students will be encouraged to check out library books and other materials.  Students

will not be fined for overdue material, although please help your child start the habit of

returning items on time.  We will expect any damage or lost material to be replaced.

 

4. TELEPHONES

 

• It is NOT our policy to call parents for forgotten items, permission slips, lunches and transportation changes. We wish to help students be responsible for these things.
• Calls will be made ONLY for emergencies.
• Calls to report a student illness or accident will be made to parents by the Principal,

teacher, office administrator, or school nurse ONLY.

• Telephone messages will be relayed to students only in case of emergency, and will be delivered at 11:00 am and 2:00 pm.
• No student may have a cell phone, pager or beeper turned on in school at any time. It is preferable that they be left at home.   If there is a special need to carry one, it is to be turned off and kept in the child’s book bag in their locker.  The school is not responsible for these items should they become lost.

 

5. STUDENTS ON PREMISES

 

1. Once a student arrives at school, they may not leave the premises at any time,

except with their parent, or parent designee.

2. Parents must come into the school office to sign a student out and/or in prior to dismissal. No student may leave the school to join someone in an automobile during regular school hours.
3. Parents do need to sign a student in who is late or returning to school from an appointment (Grades K-8).
4. Any student who rides the bus to school is expected to ride their bus home, unless we have written permission from the parent or guardian to allow otherwise. This includes riding your own or another bus to another destination.

 

5. Please call the school in the event of an emergency change of dismissal for that

day.  We will make exceptions for emergencies, but ask that you limit those calls.

 

6. MISCELLANEOUS

 

1. All personal items should be labeled. This includes clothing, particularly gym clothing.  Our school is not responsible for lost or damaged items.
2. Student visitors are not ordinarily permitted. Any student visitor must be

approved and written permission given, by the Principal only, 2 days before the visit.

3. No electronic entertainment devices such as, but not limited to, Ipod, MP3 player, Ipod, DS, game boys, beepers/pagers, are permitted to be in use at school. We discourage students from bringing collectibles of value to school.  If a student brings such items they are completely responsible for their safety.

The school will accept no responsibility for these objects.

4. We discourage students from bringing money other than lunch money to school. The only items available for purchase here are tablets, milk and lunch.  (Snack Shack is occasionally operated by the 8^th grade.)  Occasionally, there are bake sales or raffles, but these are well publicized ahead of time.

 

ACADEMIC  PROCEDURES

 

1. HOMEWORK POLICY

 

Homework is an integral part of the school process.  It should provide the following:

• reinforcement of classroom learning
• opportunity for independent and responsible behavior
• an element of success for the child

 

1. At St. Joseph School, the following policy regarding homework

is in effect:

1. Homework is to be completed in a neat and thorough manner.
2. Students will be expected to produce the work for review in class, class

collection, pop quizzes, or regularly scheduled homework quizzes.

3. Satisfactory completion of homework assignments will be one dimension of

the grades on the report card.

 

1. Suggestions to help your child with homework:

 

1. Provide a quiet area, free from distraction for your child to use to do

homework.

2. Inquire about assignments.
3. Review completed work with your child.  Students may make mistakes, but that is part of the

learning process.

 

1. Homework includes both written and study assignments.

 

1. The general guideline for homework is 10 minutes times the grade.  For example, Grade 3 could be given an assignment that would take an average of 30 minutes, and Grade 6 given one hour of homework.  Even with study time, it would be unlikely that a student would get all their work done during the school day.  They may always review notes from their classes.
2. Homework is not usually given on a weekend or vacation unless part of a long-term assignment.
3. Normally, tests are not given on a Monday.

 

2. ASSESSMENT

 

The purposes of classroom testing are to

1. Find out whether objective of a unit or lesson have been accomplished.
   1. determine what students have or have not learned
   2. determine effectiveness of methods employed by the teachers
2. Assist the student to organize ideas and work by improving study skills.
3. Challenge the student to utilize the knowledge he/she has learned in new applications.
4. Help the school evaluate programs.

According to the subject matter and objectives, tests will be given at the conclusion of a unit.   Short quizzes, oral or written, may be given within a unit to check a student’s progress.

The testing program at St. Joseph includes:

 

1. Unit Tests

Grades 3-8 conduct frequent classroom testing in Religion, Language Arts,

Science, Social Studies, Mathematics and Spelling.

Unit tests contain both objective and essay type questions.  After tests have

been administered, the teacher will return and review these with students

within a reasonable time.

Often test papers will be sent home for a parent signature.  This will not only

inform you of your child’s progress, but will assure the teacher that you’re

aware of your child’s effort and achievement.

 

 

 

 

 

1. Testing Violations

A student will have a test or exam invalidated (seen as a Failure) if in the opinion of the teacher there was an attempt to bring, give or receive any information pertinent to the test or exam.

 

1.   New York State Tests

 

St. Joseph School will participate in the following tests are given throughout the school year

Grades	Subject Area	Time of Year
3-8	English Language Arts	April
3-8	Mathematics	May
4 & 8	Science – written and performance test	May/June
8	LOTE – Spanish	June (Regents Schedule)
Accelerated 8th Graders	Algebra and Earth Science	June (Regents Schedule)

 

• Each test measures the work of several grades. Tests, which are given in 4th or 5th Grade, cover material presented in K-4/5.  Tests, which are given in 8th Grade, assess material presented in Grades 5-8.
• These tests will NOT impact students’ grades. Effort is encouraged and appreciated as we use these as one point of assessment.
• Faculty will encourage good assessment strategies for ALL work completion not just NYS tests. These may include eating regular/healthy meals, getting scheduled quality sleep, reviewing materials and employing good test taking strategies.
• Undue stress and anxiety are discouraged and actively combatted.

 

3. ACCEPTANCE OF STUDENT WORK

 

A uniform heading is to be used in grades 3-8.  This should include subject, grade, school, student name and date.

 

All assignments and/or class work should be done with quality handwriting.  Unacceptable work must be done again.

Answers should be written in complete sentences.  Excessive crossing out should be avoided.

Note:  Teachers will reference the Diocese of Rochester SEED

 

4. PROGRESS REPORTS

 

A progress report is simply a written account of the student’s work for that period of the year.  Parents and students should not be surprised by the report, as there are many opportunities to share information before the report card date.  Parents should have a sense of progress from student classwork, tests and quizzes and teacher comments or conferences.

 

Guidelines For Progress Reports

 

All schools in the Diocese of Rochester are required to report student progress to parents/guardians four times each school year through use of the standard Diocesan Progress Report Card.  Each school is expected to schedule and publish a calendar for distributing Progress report Cards.  The Progress Report Card establishes regular communication between the school and parent/guardian about a pupil’s academic achievement.

 

The Diocesan Progress Report Card does not exclude other means of reporting student progress such as written and phone contact, parent-teacher conferences, bi-weekly progress reports, interim reports (five week communications), and the like.

Report Cards

 

All schools are required to report student progress to parent(s)/guardian(s) four times each school year using the report card provided by the Diocese of Rochester Department of Catholic Schools. Student progress in Pre- Kindergarten 3 and Pre-Kindergarten 4 is reported two times a year in January and June.  An in-person parent/guardian conference is required to be offered at least once annually, but teachers and parent(s)/guardian(s) are encouraged to request additional conferences as needed. More regular forms of communication such as interim progress reports, phone calls, e-mails, and letters are strongly encouraged to create a relationship of trust and transparency. For students consistently not meeting academic expectations, discussions should focus on interventions, remedial services, and future placement.

 

 

Prekindergarten 3 Report Cards

 

P Proficient DE N NA DevelopingEmergingNeeds more time Not assessed at this time

Report cards for Prekindergarten 3 utilize a grading for learning approach and communicate academic performance and personal development using the following marking code:

 

Prekindergarten 4 Report Cards

 

4 Consistently exceeds Diocesan standards by making applications of learning beyond Grade level expectations 3 Consistently meets Diocesan standards 2 Working towards consistently meeting Diocesan standards 1 Not meeting Diocesan standards NA Not assessed at this time

Report  cards  for  Prekindergarten  4  utilize  a  grading  for  learning  approach  and  communicate  academic performance using the following marking code:

 

 

 

 

 

 

 

 

 

 

4 Consistently exceeds expectations 3 Consistently meets expectations 2 Working towards meeting expectations 1 Not meeting expectations

Report cards for Prekindergarten 4 utilize a growth mindset approach and communicate personal development using the following marking code:

 

 

 

 

 

 

 

Kindergarten – Grade 3 Report Cards

 

4 Consistently exceeds Diocesan standards by making applications of learning beyond grade-level expectations 3 Consistently meets Diocesan standards 2 Working towards consistently meeting Diocesan standards 1 Not meeting Diocesan standards NA Not assessed at this time

Report cards for kindergarten through third grade utilize a grading for learning approach and communicate academic performance using the following marking code:

 

 

 

 

 

 

 

 

 

 

4 Consistently exceeds expectations 3 Consistently meets expectations 2 Working towards meeting expectations 1 Not meeting expectations

Report cards for kindergarten through third grade utilize a growth mindset approach and communicate learner behaviors using the following marking code:

 

 

 

 

 

 

 

Special content areas such as art, computer technology, music, and physical education are taught less frequently than other subject areas. In order to provide adequate time for assessment, report card grades are only communicated in marking periods two and four.

 

Grade 4 – Grade 6 Report Cards

 

A 95-100 Excellent, far exceeds standards B+ 90-94 B 85-89 Good, above average C+ 80-84 C 75-79 Satisfactory, meets standards D 70-74 Unsatisfactory, does not meet standards F 0-69 Failure, lacks understanding and ability to apply skills

Fourth grade through sixth grade utilizes a criteria based progress report card with the following marking code for major content areas:

 

 

 

 

 

 

 

 

 

 

 

 

E Exceeds Expectations S Satisfactory I Improving N Needs Improvement X Not evaluated at this time

Fourth grade through sixth grade utilizes a criteria based progress report card with the following marking code for subcategories:

 

 

 

 

 

 

 

 

 

 

 

E Exceeds expectations S Satisfactory I Improving N Needs Improvement

Report cards for fourth through sixth grade utilize a growth mindset approach and communicate learner behaviors using the following marking code:

 

 

 

 

 

 

 

Special content areas such as art, computer technology, music, and physical education are taught less frequently than other subject areas. In order to provide adequate time for assessment, report card grades are only communicated in marking periods two and four.

 

Grade 7 – Grade 8 Report Cards

 

A 95-100 Excellent, far exceeds standards B+ 90-94 B 85-89 Good, above average C+ 80-84 C 75-79 Satisfactory, meets standards D+ 70-74 D 65-69 Unsatisfactory, does not meet standards F 0-64 Failure, lacks understanding and ability to apply skills

Seventh grade through eighth grade utilizes a criteria based progress report card with the following marking code for major content areas:

 

 

 

 

 

 

 

 

 

 

 

 

 

E Exceeds expectations S Satisfactory I Improving N Needs Improvement

Report cards  for  seventh and  eighth  grade  utilize a  growth  mindset  approach  and  communicate  learner behaviors using the following marking code:

 

 

 

 

 

 

 

Special content areas such as art, computer technology, music, and physical education are taught less frequently than other subject areas. In order to provide adequate time for assessment, report card grades are only communicated in marking periods two and four.

 

 

Honor Rolls

 

Students earning an average of 95% or greater in core subject areas as well as no grade below 85% in any subject area achieve High Honor Roll for the marking period. Seventh grade and eighth grade students earning an average of 85-94.9% in core subject areas as well as no grade below 80% in any subject area achieve Honor Roll for the marking period.

 

High Honor Roll Criteria for Grades 4-6

• All A’s and B+’s
• No N’s (needs improvement)

 

Honor Roll Criteria for Grades 4-6

• All A’s, B+’s and B’s
• No N’s (needs improvement)

 

 

 

 

 

 

 

6. INTERIM REPORTS IN THE MIDDLE SCHOOL – GRADES 5-8

 

• In the Middle School we use an interim report form to communicate student performance midway through the marking period.
• The form indicates the letter grade, which the student is currently meriting, as well as any pertinent comments or remarks.

• The form is to be reviewed by the parent/guardian and returned with the parent signature as soon as possible.

 

NOTE: These reports are meant to facilitate communication between school and home, but are not the only means to use.  Please call us as soon as there is any reason for concern.  We will call you in the same manner.

 

Final Course Grades

 

In fourth grade through eighth grade, the final course grade is an average of the four marking period grades.

 

7. PROMOTION/RETENTION/GRADUATION

• Promotion refers to the advancement from one grade to the next.
• Retention refers to the repeating of a grade level for a second year.
• Graduation refers to the satisfactory completion of the required course of study in the

1st through 8th Grades.

 

Generally, promotion and retention plans are determined by a variety of indicators such as progress reports, standardized test scores, effort, performance and participation in class.  Additionally, the emotional, physical and psychological aspects of the child must also be considered.  In short, no ONE factor will be used to make a decision.

 

Ordinarily a student is promoted from one level to the next at the end of the school year.  If a child appears to need the benefit of another year at the same level, communication of this need will begin in the second quarter.  The final recommendation would be reached by the third marking period and discussed with the parent/guardian.  The final decision will be put in writing.

 

In Grades 4-6 a final average of C in the major subjects is seen as an acceptable level of performance for promotion.

 

At Grades 7-8, a final rating of D in each major subject is required.  Major subjects include Religion, English Language Arts, Mathematics, Science and Social Studies.

 

Eighth Graders must have a final average of D in each major subject in order to receive a diploma at graduation.  Failure to achieve at this level will result in the student receiving a Certificate of Attendance in place of the Diploma.

 

Parents will be informed of the possibility of a Certificate of Attendance early in the fourth quarter.  They must acknowledge this written communication by signing and returning the document.

 

8. AVAILABILITY OF STUDENT RECORDS

 

• Consistent with the provisions of the “Family Educational Rights and Privacy Act of 1974,” official records, files and data directly related to their children are available to parents/legal guardians.
• Such records are confidential and may not be released or made available to persons other than parents and students (over 18) without the written consent of such parents or students.
• Parents may have access to school records upon request. We ask that you notify the school principal 24 hours in advance, either in writing or by phone.  Arrangements will be made for you to review these records in the school office.

 

Exceptions to this rule include:

1. Other professional personnel of the same school who have legitimate

educational interest.

2. Officials in a school to which a student is going to transfer.
3. Authorized representatives of Diocesan and State Education Departments.
4. Pursuant to court order or subpoena, after notification to parents.
5. In emergency situations, to those who need information to protect the

health or safety of the student or other individuals.

 

Either parent has the right to a child’s record.  In separation or divorce cases, access can be granted to both natural parents, unless there is a Court Order to the contrary.  (Diocesan Policy)

 

Discipline Policy

 

1. INTRODUCTION

 

The goal of St. Joseph School is to have an atmosphere representative of Catholic values and conducive to learning and to helping students grow in respect, self-confidence and self-discipline.  The purpose of discipline is to maintain this atmosphere.

 

St. Joseph School complies with the NYS Dignity for All Students Act (DASA).  Information on the act can be found at http://www.p12.nysed.gov/dignityact/

 

St. Joseph School and “all Diocese of Rochester Catholic Schools have implemented the Olweus Bullying Prevention Program, which is based on over 35 years of research, dedicated to effecting positive change at schools by utilizing four essential social environments: community, school, classroom, and individual. The Olweus Bullying Prevention Program effectively trains our school leaders and school teachers on the latest research regarding bullying and effective methods to prevent it and address it. Diocese of Rochester Catholic Schools have pledged to eliminate bullying as best as possible by not only posting and enforcing school wide rules against bullying, but by applying our key instrument: involving parents”.

 

Discipline must be a joint effort of the school, the parents, and the students.  It is to be administered with consistency and fairness to ensure that each child is given the opportunity to fulfill his/her potential unhindered by the disruptions or infractions of others.

 

Each teacher will clearly define the expectations of classroom behavior, and all students have the responsibility to abide by the rules.

 

2. GENERAL UNDERSTANDING

 

1. Parental support of the School’s discipline policy is seen as essential.
2. The classroom teacher is the primary disciplinarian.
3. The Principal will consult with teachers concerning matters which warrant further

attention.

4. Certain situations occur outside of one teacher’s responsibility, e.g. lunchroom,

lavatories, etc.  In these matters the Principal will handle a report of a discipline

problem.

5. While school buses are not under the direct supervision of the school, the principal will work with the transportation office personnel to maintain order and safety on the buses for your children.
6. At times it may be necessary or desirable to require a student/family to seek the

services of an outside agency.  The principal will maintain a list of suitable agencies or individuals providing service in the area. Continued attendance at the St. Joseph School may be contingent upon the family’s compliance with the recommendations of the evaluating agency and/or counselor.

 

3. SPECIFIC UNDERSTANDINGS

 

1. Students are expected to behave in a responsible and appropriate manner in class.

Late arrival to class, unpreparedness:  homework, materials, books, etc., and lack of

respect for the teacher and classmates will not be permitted.

1. Fighting – including physical and verbal incidents and harassment will not be permitted.  While we will deal with each incident on an individual basis, it should be understood that an incident of fighting will result in an in-school or out-of-school suspension.  That suspension may be accompanied by a period of disciplinary probation.  This in turn can lead to being asked to leave our school.
2. Tobacco – The use of tobacco by St. Joseph students on school premises or at school

sponsored or affiliated functions is expressly forbidden. Tobacco products are not

permitted on school grounds or at school functions.

 

1. Vandalism to school or the private property of others is unacceptable behavior.

Restitution in terms of money or time will be required. Contact with law enforcement

agencies may be required.

1. Weapons on School Premises — No implement that can be construed as a weapon (i.e. knife, large lighter, or the like) will be allowed on school premises.

 

According to the seriousness of the offense, the principal will decide on the disciplinary process to be followed.  This may include but is not limited to:

 

* in-school discipline

* after-school detention

* in-school suspension

* out-of-school suspension

* expulsion

 

The principal is authorized to contact the police if, in his/her evaluation of the situation, the student’s action of bringing the weapon or article jeopardized the health and/or safety of other students or school personnel.

 

1. Profanity will not be tolerated at any time in school.
2. Forgery of parent signatures is unacceptable and will result in detention, loss of a grade

and/or parent contact.

1. Plagiarism and other forms of cheating will result in a failing grade on the specific test

or project.

1. Gum may not be used at any time during the school day. Candy may be consumed

during lunch time only.

 

 

4. DRUG AND ALCOHOL ABUSE POLICY

 

Introduction

1. The abuse of drugs and alcohol among students in the schools is a reflection of the

abuse of drugs and alcohol among society in general.  The schools of the Diocese of

Rochester accept the responsibility to deal with students in our schools who are

abusing such substances.

 

2. Each student will be treated as a total person. Administrative regulations will apply

the policy justly, fairly and compassionately.

 

3. In any conference called to deal with a case of drug and alcohol abuse, due process

procedures will be followed. All participants will be afforded an opportunity to present all the pertinent facts in an open manner and to be heard by others.  Student and parent(s) have a right to know the basis of the school’s decision.

 

1. Selling, Giving or Dealing

 

Any student in an elementary school of the Diocese of Rochester who is selling,

giving or dealing drugs or alcohol to other students in school or at school-

sponsored events is liable to expulsion.  He/she will be immediately placed on

in-school suspension and a conference among student, parent(s) or guardian(s)

and school administrator will be arranged. If the student has not been expelled,

the student will be placed on Disciplinary Probation.  The Principal will impose a

three day in-school suspension period which will include a drug education

program.  A second serious offense against any school rule while on probation

will result in expulsion of the student. In addition to counseling, the

administration will invoke suitable penalties and procedures to ensure the terms of the probation.  Law enforcement contact is mandated in this situation.

 

1. Use or Possession

 

Any student who is in possession of, is detected using, or is under the influence of

drugs or alcohol in school or at a school-sponsored event will be placed on

in-school suspension and parent(s) or guardian(s) notified immediately.

A conference among principal, parent(s) or guardian(s) and a student will be

arranged.  The Principal will impose a three-day in-school suspension period that

will include a drug education program.

 

In addition, the family may be required to initiate contact with a designated Drug and Alcohol Counseling Agency for an interview and an evaluation of the student’s needs.

 

The student will be placed on Disciplinary Probation.  A second offense involving drugs or alcohol in any form will result in expulsion.  Law enforcement contact is mandated in situations involving possession.

 

III.       Drug Paraphernalia

 

A student who has drug or alcohol paraphernalia in his/her possession in school or

at a school-sponsored event will be placed on in-school suspension and parent(s)

or guardian(s) notified immediately of the disciplinary action which includes the

student being placed on Disciplinary Probation.

 

 

SPECIAL NOTES

 

In certain situations involving use or possession of a controlled substance, the

Principal must notify law enforcement authorities as required by state and local

regulations. Parent(s) or guardian(s) will be notified immediately that such contact has been made.

 

 

5. HARASSMENT AND SEXUAL HARASSMENT

 

Sexual harassment is considered unacceptable behavior at St. Joseph School.

We define this as unwanted sexual attention from anyone with whom the victim may interact at school.  The behaviors may or may not be intentional. Examples of such behaviors include, but are not limited to:

 

Verbal – Unwanted and unwelcome:

 

*Comments about body parts or rating someone’s

body

* Sexual suggestions, threats, or teasing

* Spreading sexual rumors or stories

* Sexual jokes

* Conversations that are too personal

* Comments about sexual orientation

 

Visual – Unwanted and unwelcome:

 

* Staring or pointing at a person’s body in a way that

is too personal

* Displaying obscene or suggestive material

*Writing a person’s name along with sexual remarks

suggestions, or drawings

*Making obscene gestures

 

Physical – Unwanted or unwelcome:

 

*Grabbing or touching in a sexual way

*Pulling at a person’s clothing

*Purposely bumping or brushing against someone

*Kissing or holding a person against his or her will

*Cornering, blocking, standing too close

 

All students receive instructions during the fall of the year regarding the nature of sexual harassment, as well as the school’s policy regarding such behavior.

If a student is the victim of sexually harassing activity he/she should use the following procedure:

1. If you feel safe doing so, tell the harasser that his/her behavior bothers you and you

want it to stop.

 

2. If the behavior continues, go to the principal or a teacher with whom you are

comfortable.  Any complaint will be investigated in a timely fashion.

 

There are consequences for engaging in this type of behavior.  There will be a written communication to the parent or guardian upon the first offense.   A second offense could lead to suspension, mandatory counseling, or expulsion.  Parents and students need to be advised that individuals are also able to seek redress through law enforcement agencies and/or an attorney.

 

It is expected that all those involved with sexual harassment investigations will protect the confidentiality of all information relating to the case.

 

6. CONSEQUENCES OF MISBEHAVIOR

 

If misbehavior is chronic or severe, measures will be taken to provide a consequence in keeping with the offense.

 

1. Consequences may include, but are not limited to the following categories:

• Reprimands /tasks set by the individual teacher.
• Lunch Detention – Loss of group or recess time.
• After School Detention – Detaining a student after hours for a specific amount of time, usually one hour.
• In School Suspension – Removal of a student from regular classroom activities and contact with classmates.
• Disciplinary Probation – Student is restricted from all extra curricular school activities for a

specific amount of time.  This usually accompanies an out of school

suspension and may accompany an in school suspension. It may also be

used independently.

• Out of School Suspension – One or more days in which the student is restricted from attending school, classes or extra curricular activities.
• Expulsion – Removal of the student from Joseph School.

 

1. SUSPENSION

 

Short-term suspension is the responsibility of the Principal.  This action will be taken when, in the judgment of the Principal, there has occurred a serious infraction of the school’s policy, and/or when a student’s behavior is detrimental to a constructive learning atmosphere.

Generally this will involve an in-school suspension.  This will mean that the student will report to school, and will be responsible for all schoolwork, but will not be allowed access to their classroom or classmates.  They will complete the day in isolation, under the supervision of the Principal.

 

Parents will always receive written notification of a suspension prior to it being served.  A

conference with the parent and Principal may be necessary before the student may return to school.

 

A student under suspension of any kind may not take part in any extra-curricular activities, including but not limited to sports and social events.

 

Students on suspension may not take part in activities such as dress-down days.

 

1. OUT OF SCHOOL SUSPENSION

 

This is a serious consequence and is considered the last step before expulsion.  A student would be restricted from attending school up to 5 days.

 

Written parent notification must be given and acknowledged before this can take place.

 

A conference with the principal, parent/guardian and student must take place before the student may resume classes.

 

As with an in school suspensions, the student will be liable for all classwork and homework assignments.  The student may not participate in any extracurricular activities.

 

 

1. DISCIPLINARY PROBATION

 

Disciplinary Probation is intended to help the student realize that he/she must take

responsibility for his/her behavior and to help the student move toward greater self

discipline.  A student on Disciplinary Probation is not allowed to participate in school

privileges such as dress down days, or extra curricular activities such as ski club, or

school dances.

 

1. EXPULSION

 

The expulsion of a child from a Catholic school is a serious punishment, which will be invoked rarely and then only as a last resort.  The Principal will be expected to use every means available to discover the cause of the problem and should exhaust all appropriate remedies such as referral to a guidance clinic or other appropriate family support services.  If expulsion is necessary, every effort will be made for appropriate placement.

 

Terms of expulsion from attendance include:

 

1.     A student who is insubordinate or disorderly, or whose conduct endangers the

safety, morals, health and welfare of others.

1.     A student whose physical or mental condition endangers the health, safety or

morals of himself/herself or of other minors.

 

Reports recording the incident(s) leading to the expulsion and the communication(s)

relative to the decision are kept in the files of the local school.

 

Consultation will be made by the Principal with the General Education Office when

due process notice has been given that expulsion is pending.

 

Parents have access to due process and will be notified that they have a right to appeal

an expulsion.  This may be done through the Diocesan Office, vis-a-vis a

Superintendent’s Conference.

 

 

 

 

 

 

 

 

 

SCHOOL ACTIVITIES AND CLUBS

 

 

The Morning Program is held on Mondays and Tuesdays through out the school year.  Morning Program begins at 8:50 in the gym.  This is usually attended by preschool – Grade 2. Other classes may attend at special times.

 

All students in grades 3-8 have a voice in a Student Service Club through elected class representatives.  Students help with service projects, special activities and have the opportunity to help plan reading month activities and Field Days.

 

National Junior Honor Society is open to 7^th and 8^th graders on the basis of academics and service.

Students in this club have an opportunity to participate in special service activities outside of school.

 

Ski Club is open to all students in the Middle School who would like to participate.

 

The school Yearbook Club is usually a group of 8^th graders who put together special school memories for the year.

 

Cosmic Bowling and School Dances may be held throughout the year for Middle School Students.

 

    Note:  Our Code of Conduct does apply to all school sponsored activities.

 

Some 7^th and 8^th graders have the opportunity to participate in Modified Sports through the Auburn School District.  All sports equipment is stored in the Business Office until the end of the school day.

Grade 8 Instrumental music students have the opportunity to participate in the Auburn High School Marching Band.

 

VOLUNTEER PROGRAMS and FUNDRAISERS

 

Parents are always welcome and very active in our school.  To suggest ways to help and to track activity we have created a volunteer program.  Our goal is approximately 125,000 in fundraising each year.  This is approximately 625 per student at our current enrollment.

 

Volunteer Time:

• To help make up the difference in the actual cost of educating a child and the amount of tuition collected, the school established a volunteer system.
• To help insure the success of our necessary fundraising program we ask families to accumulate volunteer time throughout the school year.
• Volunteer time is recorded by: (1) working on events connected with fundraising, or (2) by selling items fundraising items.
• Volunteer time cannot be substituted for tuition.

 

Fundraisers: chairpersons are always needed for these major events:

 

• LSAC (Local School Advisory Committee)
• Book Bonanza-workers needed prior to and during event
• Yankee Candle
• SchoolKidz
• Book Fair-Workers
• $100 Raffle
• Applebee’s Pancake Breakfast
• Golf Tournament
• Coordinator Campbell Soup Labels Collection
• Coordinator Box Tops for Education Collection
• Grey Envelope Workers
• Playground/Lunchroom-Workers

 

Revised December 2015